Position: HR Assistant
Reports to: HR Manager
Days of Work: Mon – Fri
Hours of Work: 8:30am -5:30pm
Salary: £25,500.00
Location: Hereford
To support the senior management team with day-to-day duties which contribute to the smooth running of the company and ensure confidentiality and compliance with all sector rules.
Key Responsibilities
- Work accurately towards strict targets and deadlines
- Support with administration duties including filing of emails, letters, dictations and other HR documentation
- Train new members of staff where necessary
- To inform the Finance Manager of any payroll information/adjustments to log and process
- Support with reviewing and updating policies and procedures
- Maintain staff records within all Personnel files
- Support with recruitment and inductions
- Assist with correspondence of external requirements
- Liaise with management regarding Staff Holidays updating the Holiday spreadsheet including lieu time and unpaid leave
- Prepare internal meeting documentation where necessary
- Assist with Compliance requirements
- Log, record and maintain staff training in line with the training matrix
- Ensure annual, quarterly and monthly tasks are completed
- Perform ‘desk checks’ with office based staff members
- Assist with Reception duties where necessary
- Schedule meetings on behalf of management and assist with meeting agendas where necessary
- Support with reviewing staff job descriptions are in line with their role
- Maintain and update guidance of HR duties
Person Specification
Qualifications & Training:
- GCSE English and Maths
- CIPD level 3
Experience:
- Experience of working in an office based environment
Qualities & Attitude:
- Ability to work as part of a team
- Diligent and methodical work ethic
- Ability to work independently and use own initiative
- A positive approach to working under pressure in a busy environment
- Office etiquette
- Organised and precise
- Confidentiality
- Excellent communication skills
Knowledge:
- Word processing skills
- Familiarity with Excel
- Outlook
