Legal Secretary – Hereford

The Legal Secretary will be responsible for supporting solicitors by performing a variety of administrative duties, including drafting legal correspondence, answering phones and greeting visitors and communicating with solicitors, clients and court personnel.

Duties

• Transcribe and proofread legal documents
• Type legal documents
• Prepare court forms
• File, organise and scan legal documents
• Keep records up to date using Practice Management System
• Filing documents on files where necessary
• Preparation of Court Bundles
• Schedule court depositions, hearings and other meetings
• Make travel arrangements for solicitors
• File documents with the court ahead of deadlines
• Arrange appointments for Clients
• Assist Fee Earners with compliance of files
• Answer telephone
• Assisting in drafting and preparing legal documents, forms, and bundles
• Prepare post to be sent
• Scan post to the system and send to Fee Earners
• Downloading of audio recordings
• Time Record

Person Specification

Qualifications & Training OCR

• Higher Diploma in Administrative and Secretarial Procedures or equivalent eg Degree
• Legal Secretaries Diploma run by the Institute of Legal Secretaries and PAs (ILSPA)
• City & Guilds/Cilex Level 3 Certificate for Legal Secretaries
• 3 A Levels

Experience

• Working in a fast-paced environment

Skills, Qualities & Attitude

• Communication skills: You will be working with a wide range of people, from barristers and solicitors to their clients, so the ability to communicate well and in a professional manner is essential
• Written communication skills: excellent spelling and grammar. A high level of written English
• Attention to detail: high level of accuracy when preparing legal documents or filling out forms and statements
• Organisational skills: These are important for managing lawyers’ diaries and own work schedule
• IT skills: Most work is be carried out electronically
• Teamwork: able to work with clients, lawyers, and other legal secretaries
• Strong sense of discretion
• Courteous and professional demeanour

Knowledge

• Legal terminology, regulations and court system
• MS Office and ability to work with legal technology (court-filing computer systems, transcription software, Dictaphone etc.

Note: This job list is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business. The Post-holder will be expected to participate in this process and we will aim to reach an agreement on any changes.