Job Title: HR Assistant
Reports to: Business Support and Compliance Director
Hours of Work: 08:30 – 17:30
Location: Hereford
Salary: £TBC
To support the senior management team with day-to-day duties which contribute to the smooth running of the company and ensure confidentiality and compliance with all sector rules.
Primary Duties and Responsibilities
- Work accurately towards strict targets and deadlines
- Support with administration duties including filing of emails, letters, dictations and other HR documentation
- Train new members of staff where necessary
- To inform the Finance Manager of any payroll information/adjustments to log and process
- Support with reviewing and updating policies and procedures
- Maintain staff records within all Personnel files
- Support with recruitment and inductions
- Assist with correspondence of external requirements
- Liaise with management regarding Staff Holidays updating the Holiday spreadsheet including lieu time and unpaid leave
- Prepare internal meeting documentation where necessary
- Assist with Compliance requirements
- Log, record and maintain staff training in line with the training matrix
- Ensure annual, quarterly and monthly tasks are completed
- Perform ‘desk checks’ with office based staff members
- Assist with Reception duties where necessary
- Schedule meetings on behalf of management and assist with meeting agendas where necessary
- Support with reviewing staff job descriptions are in line with their role
- Maintain and update guidance of HR duties
Person Specification
Qualifications & Training |
o GCSE English and Maths o CIPD level 3 |
Experience |
o Experience of working in an office based environment |
Qualities & Attitude |
o Ability to work as part of a team o Diligent and methodical work ethic o Ability to work independently and use own initiative o A positive approach to working under pressure in a busy environment o Office etiquette o Organised and precise o Confidentiality o Excellent communication skills |
Knowledge | o Word processing skills o Familiarity with Excel o Outlook |
Note: This job list is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business. The Post-holder will be expected to participate in this process and we will aim to reach an agreement on any changes.
